It’s the week between Christmas and New Years. You may be still be overdosed on food, family, friends, and festivities.  This week is kind of a fog in most offices.  So what could we do that wouldn’t require too much?

We shred.  Make it rain paper!  Take out those old personnel and recruitment files, and get the little delight as several sharp blades chew through now irrelevant information to make more room in your soon-to-be irrelevant file cabinets.

What could you get rid of?  You can probably get rid of a lot.  First, check your document retention policy.  If HR does not have one, check with your Finance or Accounting group.  They might have one that covers your files too.  If you have a policy, follow that.

Second, if you don’t have a policy, determine what record retention laws apply to you.  If your organization is a federal or state contractor, your records are covered by different laws and regulations.  For example, the EEOC regulations require employers to retain recruitment records for one year, but the OFCCP requires recruitment records to be retained for two years.  State law may have additional requirements for you as well.

Third, prepare to shred.  Put all the payroll records that are more than four years’ old in one pile, the personnel files of employees long since departed from your organization, and the old copies of employee handbooks in separate piles.

Lastly, find your shredder and giant garbage bags.  Order a pizza.  Pretend you are a group of roadies preparing for a concert.  Make the confetti.  It’s fun!


Photo by Jordon Conner on Unsplash

All Over The Place

In the past few weeks, I’ve been all over the place talking compliance, sexual harassment, technology, holiday parties, and what’s coming for 2018.  Here are a few:

  • The New York Times. The New York Times.  A week or so ago, Noam Scheiber of The New York Times reached out to ask about the role of HR in sexual harassment reports.  The premise of the article is that HR can be ineffectual.  That’s a fair critique given the current climate, but there are some reasons for that.  Please read the whole thing.  Then, let’s brainstorm on how we can change this situation.
  • I talk about holiday parties and greetings with Marc Alifanz and Dennis Westlind on their podcast, Hostile Work Environment. This is a thoughtful and hilarious podcast for any HR practitioner and/or employment attorney.  Marc and Dennis hash out some fascinating cases and noodle through some tricky legal analysis.  The podcast is available on iTunes and wherever you non-Apple cult members can find podcasts. Subscribe.  You won’t be disappointed.
  • Social media has a role to play in harassment claims, and with #MeToo, it can be an avenue to report it whether employers like it or not. Here’s an SHRM article making this point and stressing how employers should be aware and ready to deal with social media reports.
  • In addition to the holidays, we’re well into the “what’s coming for 2018” season. Ultimate Software included me in their webcast on Employment Law 2018:  What You Need to Know Now.  We covered everything from salary history questions, overtime, minimum wages, diversity, social media, and more.  It’s only an hour, and feel free to disagree with my not-so-scientific predictions for the coming year.  Over 1800 people signed up for the podcast, so don’t be left out!
  • One of my favorite HR blogs is HRBartender. Sharlyn Lauby provides great hands-on advice on a full range of HR topics.  Sharlyn kindly included me on a reader question about bullying and the concern about what happens when this issue gets to HR.  Take a look and let me know if what I wrote is how you would handle the situation.

It is really quite an honor to be included in these publications, the podcast, and with these organizations.  Thank you to them and their readers, viewers, and listeners!  I’m one heckuva lucky lady.

Please do not hesitate to reach out if you have any comments, questions, or want to chat further.